allenp, Author at Kuwait Computer Resources Company

myths

Myths about moving to the cloud

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Most companies that choose to move to the cloud, do so because they have decided they need it for business agility and want the cost savings that
come with it.
How can you know whether or not you’re getting it all?
If your company is considering Microsoft Office 365 as your first step in moving applications to hosted solutions, you may have found similar inconsistencies in your research—making it difficult to separate fact from fiction.

A common misconception about Office 365,for example, is that it is simply a version of Office accessed by a browser.

To help in your migration to the cloud, we’ve created this myth-busting guide for all-things Office 365. When considering Office 365 to power your
organisation, you need to know the facts. Your business depends on it.

 

Myth 1: Office 365 is just Office tools in the cloud, and we can only use it online.

Office 365 is the Office you already know, plus productivity tools that will help you work more efficiently. Whether at your desk or on the go, you
have the tools to do your best work wherever youare on all of your favourite devices. And, sinceOffice 365 lives in the cloud, these tools stay up to
date, are simple to use and manage, and are ready to work when you are.
These tools include:
• SharePoint Online and OneDrive for Business for collaboration, websites, workflows, and enterprise file sync and share (available
across all plans)
• Skype for Business for voice, IM, meetings, and presence (available with all enterprise plans)
• Yammer for social collaboration (available with all enterprise plans)
• Public Switched Telephony Network (PSTN) conferencing to dial into Skype meetings from anywhere (available with Enterprise E5 plan)
• Advanced analytics, with Power BI and Delve Analytics (available with all enterprise plans)
• Advanced security, with Advanced Threat Protection and Customer Lockbox (available with Enterprise E5 plan)

Plus, with many Office 365 plans, you can install the latest full Office applications on your devices, so you can work offline or online in Word, Excel,
PowerPoint and Outlook too.

 

Myth 2: If our data moves to the cloud, our business will no longer have control over our technology.

You still have total control over technology, but your IT department won’t have to worry about constant updates.

When you move to the cloud, time spent maintaining hardware and upgrading software is significantly reduced—eliminating headaches with it. Now your IT team can focus on advancing your organisation’s technology, rather than being a repair service. Plus, you will have more time to spend improving business operations and launching agile initiatives.
Instead of spending more and more portions of your capital budget on servers for email storage and workloads, you can think strategically and
support business managers in a much more agile fashion, quickly responding to their needs.

 

Myth 3: Keeping data on-premises is safer than storing it in the cloud.

Security and uptime come standard with Office 365 in the cloud.

“It’s becoming increasingly clear that your on-premises systems aren’t inherently more secure than they’d be in the cloud,” says Mark Anderson, founder of the INVNT/IP Global Consortium, a group of governments and security experts solving the growing cybertheft problem. “Many companies are routinely hacked and don’t know it,” says Anderson.
Even if your company has a growing security team, businesses can rarely assemble a team large enough to uncover and protect against the hundreds of possible alerts that come through each day. When you switch to Office 365, we act as an extension of your security team. Microsoft data centres are built with scale in mind.

To keep Office 365 security at the pinnacle of industry standards, our dedicated security team uses a wide range of processes including the Security Development Lifecycle; traffic throttling; and preventing, detecting, and mitigating breaches at an enterprise level.
And, Microsoft Office 365 has a 99.9% financially backed uptime guarantee.

To protect against external threats, Office 365 gives you the option to use Advanced Threat Protection to secure mailboxes against sophisticated attacks in real time. Every email attachment or link is automatically evaluated for suspicious activity, and malicious content is neutralised before the chance of a risk.
Additionally, we staff industry-leading regulatory compliance experts. We know and keep up-to-date with the latest regulations and rules, such as HIPAA and Sarbanes-Oxley, Federal Information, Security Management Act (FISMA), ISO 27001, European Union (EU) Model Clauses, U.S.–EU Safe Harbor framework, Family Educational Rights and Privacy Act (FERPA), ISB 1596, and the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA), just to name a few.

 

Myth 4: I have to move everything to the cloud. It is an all-or-nothing scenario.

You can move to the cloud at your own pace, or use a hybrid approach.

While some early cloud supporters advocated for moving your entire business to the cloud all at once, this isn’t a process that needs to happen overnight. Most implementations start with a hybrid approach—moving a single workload, like email, and growing from there.
The hybrid cloud creates a consistent platform that spans data centres and the cloud, simplifying IT and delivering apps and data to users on virtually
any device, anywhere. It gives you control to deliver the computing power and capabilities that your business demands and to scale up or down as
needed without wasting your onsite technology investments.

As many companies move their productivity workloads to the cloud, the path for each workload is different, and the time it takes for those migrations varies. We can help you move workloads such as file sync-and-share or email first, and then help you figure out the right long-term plan for more difficult or larger projects.

 

Myth 5: Cloud migration is too much for my business to handle.

Kuwait Computer Resources Company is here to help you every step of the way.

When you start considering how to move petabytes of data to the cloud, it’s easy to see why some people think “going cloud” is too big a challenge for IT departments and staff, alike. We’re not goingto tell you it’s simple, but you really can get Office 365 up and running quickly.
We’ll help you every step of the way, with information and tips on firewall configurations, reverse proxy requirements, identity options, migration possibilities, and a phased approach for hybrid setups. We’ve created several paths you can follow, and in most cases, you can use your existing tools and processes throughout the migration, so day to day work won’t be disrupted.

 

Myth 6: Corporate spies, cyberthieves, and governments will have access to my data if it is in the cloud.

It’s your data, not anyone else’s.

This is a top fear about the cloud among many businesses, but it is unfounded. Your IT team manages access, sets up rights and restrictions, and provides smartphone access and options. Further, your company remains the sole owner:
You retain the rights, title and interest in the data stored in Office 365. When safeguarding your data, we operate under several key principles:

• We do not mine your data for advertising or for any purpose other than providing you with services that you have paid for.
• If you ever choose to leave the service, you take your data with you.
• Privacy controls allow you to configure who in your organisation has access and what they can access.
• Extensive auditing and supervision prevent admins from unauthorized access to your data.
• Customer Lockbox for Office 365 leaves customers with explicit control in the rare instance a Microsoft engineer may need to access customer content to resolve an IT issue.

Strict controls and design elements prevent your data from mingling with that of other organisations, and our data centre staff never has unprivileged
access to your data.
Microsoft is the first major cloud provider to adopt the world’s first international standard for cloud privacy. The standard establishes a uniform,
international approach to protecting privacy for personal data stored in the cloud. It reinforces that:

• You are in control of your data.
• You know what’s happening with your data.
• We provide strong security protection for your data.
• Your data won’t be used for advertising.
• Microsoft encourages government inquiries to be made directly to you unless legally prohibited and will challenge attempts to prohibit disclosure in court.

 

Myth 7: We have to learn all new tools to manage SharePoint Online.

SharePoint Online abstracts maintains the infrastructure, without changing anything else.

All of your hard work learning how to manage SharePoint is not lost! SharePoint Online shares the same familiar administration and management tools, whether your deployment is in the cloud, on location, or in a hybrid of the two. Although your customisations aren’t populated to the cloud, all the administrative controls remain the same.
When moving to SharePoint Online, you no longer need to bother with controlling the workload implementation—instead, your IT team can
focus on controlling its configuration. With the convenient, one-time, expert-led implementation that SharePoint Online handles, your IT team can reallocate time they used to spend on implementation and can concentrate on building strong, strategic tools for the business. SharePoint
Online simply abstracts the infrastructure, enabling you to focus on the solution.

 

Myth 8: Skype and Skype for Business are one and the same.

Skype for Business is your link to hosting productive meetings, not just phone calls.

The version of Skype you use at home is great for a small number of users and is free, unless you want to make calls to landlines and mobiles.
Alternatively, Skype for Business lets you add up to 250 people to online meetings, gives you enterprise-grade security, allows you to manage employee accounts, and is integrated into your Office apps. With the use of Skype Meeting Broadcast, you can host virtual meetings connecting up to 10,000 participants.
Skype for Business integrates with Office 365, boosting productivity by letting people connect on their terms. Employees can make and receive calls,
give presentations, and attend meetings on one application.
For example, employees can:
• Instantly see when someone is busy or available.
• Start an instant messaging session by double-clicking a contact name.
• Share a desktop during a meeting.
• Invite outside partners to join a meeting via a full-feature Web-conferencing experience.
• Integrate video through a webcam for a call or a conference.

With Skype for Business, you don’t need to have a dedicated administrator to be able to run servers or invest in additional infrastructure. We take care
of it all for you. As a part of Office 365, Skype for Business offers users new features, upgrades, and patches as soon as they are ready.
Both the business and the consumer versions can also be federated, so that communication is possible between platforms. And service is supported around the clock. Of course, your IT team is empowered to manage settings, access, and security, but we handle everything on the backend.

 

Myth 9: Email isn’t any simpler in the cloud.

With automatic updates, you don’t have to worry about email downtime.

When you move your business’ email to the cloud, you can rest easy knowing that the experts who created the software are taking care of the maintenance and updates. Your IT team no longer needs to worry about installing updates, and can instead focus on bigger IT needs. Software updates and fixes are delivered automatically as soon as they are released. However, your IT team can always pause these updates or control when they happen through the Exchange Admin Centre.
With Office 365, you have many options. Explore which option might be best for your company at https://products.office.com/business/comparemore-office-365-for-business-plans.

 

Myth 10: Continuously updating Office 365 will break my critical business applications.

Office 365 updates won’t negatively impact your existing applications.
We know that a lot rides on your employees’ ability to use business-critical apps and add-ins with Office. We are committed to Office 365 compatibility with the tools you use every day.
Here’s how we do that:
• Offer the same worldwide standard of desktop applications with the familiar tools you know and love, including Word, PowerPoint, and Excel.
• Work hard to ensure that even as we update Office on a regular basis in the cloud, the updates do not impact other software applications. For example, for the past 24 months, monthly Office 365 releases have not resulted in object model or API changes. If your business-critical solutions work with Office 2010 or Office 2016 today, it is likely they will work with Office 365.
• Collaborate closely with leading software vendors and provide them tools and early access to ensure that their Office-compatible solutions continue to work with Office 365.
• Provide customers with guidance and best practices for update management and development to help you avoid compatibility issues.

 

Your IT team is busy managing disconnected systems, applications, and data with inflexible and slow systems. They take flak from employees and partners demanding access to the corporate network, as well as new tools. It’s hard to squeeze in even a few minutes to keep up with new products and evaluate everything you hear.
Now that you have a better understanding of the productivity and collaboration that Office 365 provides, let us help you streamline the process. Feel free to share this with colleagues who need help separating fact from fiction when it comes to Office 365 in the cloud. It’s good to be on the same page, and you’ll save time by not having to argue about these myths.
Interested in learning more about Microsoft Office 365? Contact us now!!

Why should you shift to the Cloud?

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Over the years Cloud computing has evolved at a fast rate and has become one of the best technologies for startups, governments and normal consumers. Startups were initially reluctant to shift to cloud but now they have fully embraced the cloud. Its similar to how banks were when they initially started, no one wanted to keep their money someplace else, people preferred to keep it in their home or locker instead of the bank. So should you migrate your data to a cloud infrastructure? This brings up a lot of questions from the IT department.

o365-cloud-rain
The first thing companies look for is the price, and cloud is known for being cheaper. In a traditional server, you need to pay a monthly rate after estimating the space, bandwidth and CPU Power. The problem with estimates is that you can end up overpaying without utilizing its full potential. But with cloud, its different as you can pay for everything separately based on its monthly usage. This makes the cloud flexible. Through virtualization, businesses can do great things with less physical server hardware, they won’t have to pay for routine maintenance on servers or waste time and resources because of downtime. The cloud keeps the server running at all times. And as everything is on the cloud, you don’t have to worry about your data being stolen if your computer gets stolen or if hacked were to infiltrate it. This makes the cloud secure. Despite cloud being secure, we keep hearing news about banks and social networks having security breach affecting millions of consumers and overall economy. Thus steps were taken to prevent these attacks by use of strong passwords, two step authentication and so on. Cloud has come a long way from when it was initially set up.

office-365-devices

With cloud we have to ability to save files on the Web and access them anywhere with anyone at anytime. Plus with Microsoft Office 365, you have the option of having more than one user editing a document by accessing it from anywhere around the world. This helps small business owners access their business at any time of the day at any location.

Another advantage of Microsoft Office 365 is its integration with other cloud services to provide reports, statistics, insights and other tools to manage their business. If business want to add an ERP or CRM software with their emails, its possible to do so. This flexibilty helps small business to focus on critical areas of their business and worrying less about their IT infrastructure.

Cloud technology has come to a point where keeping yourself off Cloud means keeping your business off the internet. Somehow Cloud will get to you, some of you may not know this but you are already in the cloud if you have internet on your cellphones. In today’s world, everyone is online. If you want to stay ahead of the market, its high time to migrate your business to the cloud.

Our company is partnered with Microsoft to provide Cloud services like Office 365 to our valued customers. Contact us to see a demo. cloud